Helping Create a Sustainable Workplace

Helping Create a Sustainable Workplace
By Ivan D. Butts
NAPS National President

Many years ago, NAPS, under the leadership of President Vince Palladino, successfully advocated for all EAS job postings to have the structure of set starting times and days off posted on the vacancy announcement. The USPS fulfills the requirement in ELM 312.743.17, Posting a Nonbargaining Vacancy Announcement.

NAPS had a clear understanding back then that, in our fast-paced world, businesses, organizations and employees alike seek structure, efficiency and work-life balance. One of the most critical elements in achieving these goals is having jobs with set starting times and designated days off.

These fixed schedules are not just arbitrary conveniences, but serve practical, psychological and operational purposes for both employer and employees. Let’s explore the reasons why having jobs with these elements is so essential.

Set starting times and days off bring a sense of structure to the workday, making it easier for employees to plan their work and personal activities. When employees know exactly when their workday begins and ends, they can better manage their time and maintain a rhythm that promotes productivity.

For our employer, consistent start times help organize the flow of operations. Whether it’s the front line in Operations, a Customer Service team or office, teams that work on the same schedule are more likely to collaborate effectively and meet shared goals. Scheduled days off also help the business streamline staffing needs, prevent burnout and maintain high levels of ser-vice or production without overworking employees.

One of the most significant benefits of jobs with set starting times and days off is the promotion of work-life balance. With a defined schedule, employees have clarity on when they are expected to work and when they are off. This predictability allows workers to plan vacations, personal activities or family time—even social events—without the stress of unpredictable work hours.

For employees with families or other personal commitments, knowing they have time off to rest and re-charge is crucial. Additionally, consistent days off ensure workers can pursue personal interests, hobbies and educational opportunities without the conflict of last-minute work obligations.

Without set working hours, employees may struggle with erratic schedules that disrupt their sleep patterns, eating habits and overall physical health. Having a set start time each day helps create routine, which contributes to better sleep hygiene, healthier eating habits and more balanced mental health. Predictable time off can provide a much-needed mental break, reducing stress levels and preventing burnout—all of which are essential for overall well-being.

For the USPS, fostering a healthy workforce should be a priority; mentally and physically healthy employees are more engaged, focused and productive. Allowing workers to rest regularly on designated days off re-duces absenteeism and ensures they return to work refreshed and ready to contribute.

When companies adopt a structured approach to work schedules, it becomes easier to manage teams, co-ordinate tasks and ensure business operations run smoothly. With set starting times and scheduled days off, managers can plan resources, distribute workloads more evenly and make sure they have adequate coverage at all times.

Clear work schedules help maintain fairness in the workplace. When everyone adheres to job-posted start times and days off, it prevents favoritism and ensures work is distributed equally among employees. Having a system of set shifts also reduces conflicts over scheduling, as employees know exactly what to expect; every-one works under the same conditions.

Employers also benefit from having a predictable workforce. They can plan and track attendance, review work performance within set timeframes and make sure projects are completed in a timely manner. In industries, such as the USPS, where deadlines and customer expectations are critical, punctuality and availability should be non-negotiable.

While flexible working hours and remote work options have gained popularity, jobs with set starting times and days off remain a vital part of the workplace structure. These schedules not only benefit the operational and financial aspects of a business, but also promote the health, well-being and work-life balance of employees.

By providing clear expectations, reducing stress and promoting fair-ness, set work schedules are essential in creating a productive and sustain-able work environment for all. Whether in a 9-to-5 office setting, shift-based roles or Customer Service positions, these structured schedules are foundational to the success of both individuals and organizations.

In solidarity …